As educators, we understand the importance of clear and consistent communication with parents. This is especially important when it comes to informing them about events that may impact their child’s academic progress, such as upcoming exams or special review sessions.
Today, we’ll focus on crafting a well-structured letter to parents regarding a mandatory review session for students.
Here’s a sample letter you can adapt to your specific needs:
Communication Letter to Parents Sample
[Date]
[School Name]
[Your School’s Address]
[School Contact Information]
Dear Parents/Guardians,
We hope this letter finds you and your family well. We are writing to inform you that our Grade 12 students will be required to attend a two-day special review session to help them prepare for the National Achievement Test (NAT).
The review sessions will take place on January 28 & 29, 2023 (Saturday and Sunday) and will run from 7:30 to 5:00 PM with breaks, including lunch breaks.
During these sessions, students will have the opportunity to review key concepts and strategies that will be covered on the NAT. Our experienced teachers will be leading the sessions, and they will provide guidance and support to help students perform their best on the test.
Attendance at these review sessions is mandatory and will be taken into account when evaluating students’ performance and participation in school activities. It is important that students come prepared and ready to participate fully. We encourage them to bring their own snacks, so going out of the campus won’t be necessary.
Should you have any questions or concerns, please do not hesitate to contact [Teacher’s Name] at [Teacher’s email address] or [School phone number].
We look forward to working with your child to ensure their success on the NAT.
Sincerely,
[YOUR NAME]
[Your Title]
Some Things to Remember
Remember to personalize this template by adding specific details relevant to your situation, such as:
- The specific subject and grade level.
- The date, time, and location of the review session.
- The name of the teacher and their preferred contact information.
- Any specific instructions for students or parents.
- You may also want to add your school logo and school details at the top, instead of using it as an inside address.
Additional Tips
- Proofread your letter carefully before submitting it. Use Grammarly or other free tools available online. If you are using Microsoft Word, you can use the embedded Spell Checker, too.
- Consider delivering the letter personally.
Check out our other templates here.