Graduation Letter to Parents Sample Template

Graduation is a momentous occasion, marking the end of one chapter and the exciting beginning of another. As your students’ graduation approaches, it’s important to keep parents informed and engaged in the preparation process. One way to achieve this is through a well-crafted letter to parents for graduation.

This blog post provides a sample graduation letter to parents, outlining key information and inviting them to a meeting to discuss preparation details.

Graduation Letter to Parents Sample Template


[School Name]

[Your School’s Address]

[School Contact Information]

Dear Parents/Guardians: 

Although it may seem difficult to believe, the high school journey for our seniors is rapidly drawing to a close. For parents/guardians, this is always a special moment. Please allow me to share some specifics with you for your planning purposes. 

I would like to extend my sincere congratulations to you on the occasion of the graduation of your child from [Your School’s Name]. If weather permits, commencement will be held on [Date of Graduation]. 

With that, we would like to request your presence this coming [Specific Date], [Day] at [Time] in the afternoon at the school’s auditorium for a PTA Conference. The following will be discussed in the assembly: 

  • Graduation Expenses 
  • Graduation Activities 

We highly expect your presence in this assembly. Thank you for taking your time in reading this letter. 



[Your Title]

Some Things to Remember

Remember to personalize this template by adding specific details relevant to your situation, such as:

  • Who is graduating? If it’s elementary, you can say: Although it may seem hard to believe, our amazing sixth graders are getting ready to graduate!
  • The date, time, and location of the assembly.
  • The name of the teacher-in-charge and their preferred contact information.
  • Any specific instructions for students or parents.
  • You may also want to add your school logo and school details at the top instead of using it as an inside address.

Additional Tips

  • Proofread your letter carefully before submitting it. Use Grammarly or other free tools available online. If you are using Microsoft Word, you can use the embedded Spell Checker, too.
  • Consider delivering the letter personally.

Check out our other templates here.

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